Marketing & Event Request Forms

Marketing Super Form
Full Marketing RequestMarketing ConsultationReprint of MaterialsPromo SquadDigital Marketing RequestSingle Marketing Request (1 Item Only)SAMU in the NewsEvent RequestMarketing Equipment Request
Name of Project/Activity*
Full Marketing Request

This is a detailed form intended for initiating marketing projects that have been previously approved by the department head with the submitter knowing all the necessary information. Completing this form provides the Marketing team the required assets needed for your project and an opportunity for you to expand on project details. Please ensure your submission is completed a minimum of 4 weeks prior to the intended promotion start date.
Marketing Consultation

Use this form to schedule a meeting with the marketing team for any new or existing projects that fall outside of the bi-annual strategic marketing meetings. Once submitted, a member of the marketing team will reach out to you to discuss how we can help bring your project to life. Additionally, if your project requires new artwork or copy direction, it falls into this section. Please ensure all requests are submitted at least 6 weeks prior to the intended start of marketing promotions.
Reprint of Materials ( NO COPY CHANGES )

Use this form to request reprint of previously approved printed materials. Please ensure all requests are submitted at least 3 days in advance. (Please note that this form is intended for reprinting purposes only, not re-design).
Promo and Student Leadership Squad

Separate from the marketing request form, use this form if you require the Promo or Student Leadership squad to promote an already existing project or asset.
Digital Marketing Request

Use this form to request changes or additions to digital assets such as the website, newsletter, and to have something featured on social media and the TV slides. It can also be used to update service operations or promote special offers in collaboration with MacEwan departments. Please ensure all requests are submitted at least 4–5 business days in advance.
Single Marketing Request (1 Item Only)

Use the Single Marketing Request (1 Item Only) form when you need one marketing asset—either an update to something created in the past two years or a brand-new asset.If you need more than one, please use the appropriate multi-item form instead. Typical timelines : Updates: 2 weeks, New assets: 4+ weeks (Plus additional time for printing/shipping.)
SAMU in the News

Use this form to request a written blog, social media post or photo opportunity highlighting specific accomplishments and initiatives of SAMU or Executive Committee. (Please note that this form is primarily for GAST use.)
Event Request

Use this form if you require services from the Events Team. The Events Team can help you with: event planning, logistics, FIMS requests, ticketing, invitations, RSVPs, facility bookings, and consultation and expertise. Once submitted, the Events Team will reach out to you or set up a meeting to discuss. Please allow a minimum of 6 weeks notice from your event date depending on the nature of your request.
Marketing Equipment Request

Use this form to reserve or request items from SAMU. Items include: Stage Backdrop, Teardrop Flags, Table Runner, Sticker Sheets, HappyOrNot Feedback Kiosk, Color Backdrops, Temporary Tattoos, SAMU Stickers, Fridge Magnet and General SAMU Brochures.
Name*

First NameLast Name
Email*
example@example.com
Department*
YesNo
YesNo
Every WeekBi-WeeklyOnce a MonthEvery 2 Months
Please provide all of the dates of project/activity*
If dates not decided please put the dates your are hoping to do
Are there any days that this project/activity does not happen?
What is your preferred promotion start date?*

MonthDayYear
Date
What is your preferred promotion start date?*

MonthDayYear
Date
We Recommend 4 weeks from Start of Event or Service
Please provide a high level overview of your project.*
Think for a moment about the main details such as who, what, where, and when
DatesCopy
What is the NEW DATE?*

MonthDayYear
Date
What is the NEW TIME?*
Web CopyPrinted CopySocial Media CopyNewsletter GraphicTv's GraphicOther
What is the asset you need changed?
MUST BE EXISTING
Please specify what on the asset you need changed?*
If more than one please specify like this: HANDBILL- change to " back again" instead of introducing. POSTER - change to "Welcome to Fall 2025" to "Welcome to Fall 2026"
Please upload the old asset*

please upload the asset you want changed
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What Print Assets Do You Need Changed?
Poster (11x17 in.)
Vertical Vinyl Banners (72x36 in.)
Poster Pillar (22x28 in.)
Booklets (Custom quote needed)
Handbills
A-Frame (Plastic-Services) for day of event
A-Frame (Metal-Events) for day of event
A-Frame(Wood Sandwich Boards) for day of event
Laminated Passes
Table Signage (8.5x11)
Bi-Fold
A-Frame (Plastic-Services) for day of event
A-Frame (Metal-Events) for day of event
Tent Card
Greeting Cards

Ballot Entries
Ballot Box

Stanchion Inserts   Other, Can be discussed with Marketing
Please note: It may take up to 6 weeks from the time your request is submitted to receive the final asset, as these items are larger and require more complex production.
Please upload the old PRINTED asset*

please upload the asset you want changed
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What specifically would you like to discuss in your consultation? (ie brainstorm, strategize solutions, solve an issue, etc)
Think briefly about who, what, where, when OR what the most important aspects are
How will you measure the success of this project?(e.g., attendance, website visits, tickets sold, engagement, assets delivered, etc.)*
Please provide a few keywords to describe your visual inspiration or preference
Visual Inspiration

Attach files for reference or inspiration. Pinterest boards, screenshots, etc.
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What is the problem you're trying to solve with this project?*
What Students are you trying to target? *
Are there other key points of success for your project? *
(Attendance #'s, high satisfaction rating on survey, etc).(Required)
Are there any risks for this project that we should be aware of? *
Please let us know if you think fewer people might sign up, if the weather could stop the event, or if something else is happening at the same time (like reading week, exam week, other events, or holidays).
YesNo
Stage Backdrop Black (10ft)Stage Backdrop Black (5ft)Stage Backdrop Colour (10ft)Stage Backdrop Colour (5ft)Teardrop FlagsSAMU Table runnersSAMU Vertical banner X-frame standsHappy Or Not feedback kioskSAMU Sticker SheetsSAMU Temporary TattoosSAMU Fridge MagnetsSAMU BrochuresNone
PrintDigitalSwag (To be determined by Marketing)Promo SquadStudent Leadership Squad
PrintDigitalPromo SquadStudent Leadership Squad
TV SlidesSocial MediaNewsletterEngagement ToolsWebsite Updates
TV SlidesSocial Media (To be determined by Marketing)Newsletter UpdateEngagement ToolsWebsite Updates
What date do you require these?*

MonthDayYear
Date
Social Media PostWebsite UpdatesNewsletterSAMU Building TV AdEngagement Tools
Website Update
What is the url to the page*
What do you need it changed to?*
Engagement Tools
SurveySocial Media PollContest Form (Marketing is also available to assist with contest creation)Event RemindersNot NeededOther
2+1
YesNo
YesNo
YesNo
What is your question for the poll?
This can only be used for instagram
What are the options you want for this poll?
Maximum 4 options ONLY
What is your contest prize?*
Disclaimer: Contest rules are required if your total prizes are $300 or more. A prize claim form is required if your individual prizes are $100 or more. Marketing will provide the Supporting documents.
What is the total amount of value of the prize(s)?*
When is the contest start date?

MonthDayYear
Date
When is the contest end date?

MonthDayYear
Date
Day before Event/ServiceWeek before Event/ServiceReoccurring (every time the Event/Service happens)Other
Please describe what your intention is for the survey and/or what information you'd like to gather.
YesNo
Please provide details about the partnership or sponsor.
This may include logo needs, social media support, moderator, etc.
Please upload the old social media asset

please upload the original asset here
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Print Materials
Select all that applies, please indicate quantity to the right.
Poster (11x17 in.) - $0.40 each
Vertical Vinyl Banners (72x36 in.) - apprx: $100 each
Poster Pillar (22x28 in.)
Booklets (Custom quote needed)
Handbills - $0.15 each
A-Frame (Plastic-Services) for day of event
A-Frame (Metal-Events) for day of event
A-Frame(Wood Sandwich Boards) for day of event
Laminated Passes - $0.65 each
Table Signage (8.5x11)
Bi-Fold - $0.20 each
A-Frame (Plastic-Services) for day of event
A-Frame (Metal-Events) for day of event
Tent Card- $0.30 each
Greeting Cards

Ballot Entries
Ballot Box

Stanchion Inserts   Other, Can be discussed with Marketing
Please note: It may take up to 6 weeks from the time your request is submitted to receive the final asset, as these items are larger and require more complex production.
Reprint Materials
Select all items you need reprinted and place the quantity to the right.

Please note if the item is not previously made it cannot be reprinted. PLEASE USE ASSET CHANGE REQUEST FORM(1 Item Only)
Poster (11x17 in.)
Vertical Vinyl Banners (72x36 in.)
Poster Pillar (22x28 in.)
Booklets (Custom quote needed)
Handbills
A-Frame (Plastic-Services) for day of event
A-Frame (Metal-Events) for day of event
A-Frame(Wood Sandwich Boards) for day of event
Laminated Passes
Table Signage (8.5x11)
Bi-Fold
A-Frame (Plastic-Services) for day of event
A-Frame (Metal-Events) for day of event
Tent Card
Greeting Cards
Envelopes Ballot
Ballot Entries
Ballot Box Insert
Business Card Sized Item
Stanchion Inserts   Other, Can be discussed with Marketing
Please note: It may take up to 6 weeks from the time your request is submitted to receive the final asset, as these items are larger and require more complex production.
Please upload the file you want to print*

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Please provide any appropriate details about your proposed project, idea or need.
Please provide details about what you're looking for for swag including link to items, quantities and timelines.
Describe what assistance you need from the Events Team for your initiative
What specifically would you like to discuss in your consultation? (ie brainstorm, strategize solutions, solve an issue, etc.)*
How soon would you like to meet with a Marketing representative? *
Are there any collaborators on your projects?*
What item(s) do you need reprinted? *
(Handbills, booklets, name tags, etc)
Upload needed photo to be reprinted

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Please list the quantity you need reprinted.*
Do you have a preference for any additional activities?
When do you need this completed by?*
(Note: print requests require a minimum of 3-5 days depending on the print job)
Start and End Date *
Example ( January 10, 2025 - February 5, 2025 )
Please provide a high-level overview of your event or service you'd like highlighted or promoted?*
Think for a moment about the main details such as who, what, where, and when
Stationed TableMobileAll
Monday (Student Leadership ONLY)TuesdayWednesdayThursdayFriday (Promo Squad ONLY)ALL
YesNo
What will you be supplying for promotional items?*
Do you have a preference for any additional activities?
SOCIAL MEDIA POST
Describe your social media request and provide the content to post*
WEBSITE UPDATES
New Website Page Request
Which page do you want to edit? *
(PASTE URL HERE)
Attach relevant files*

Max. file size: 50 MB.
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Describe the website request*
NEWSLETTER
123+
Click HERE to see Newsletter Dates
Please list all the dates you want to be in?*
Example ( April 13 and 27 )
Which Newsletter do you want it in?

MonthDayYear
Date
Newsletter Image (MUST BE 650 x 200)*

If you don't have the correct size you will have fill out Marketing Request Simplified. This is only for change of image size. If you need something with new wording on the graphic you need to do a Marketing Request.
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Which newsletter date do you prefer?
URL that the content needs to link to*
Suggested Content *
Digital Marketing Coordinator will create the blurb according to what is already written or placed here. Newsletters are 80 WORDS MAX.
SAMU BUILDING TV AD
Start and End Date *
Upload Digital File *

(16x9 format, jpeg, png or MP4 format preferred)
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Request an Update to a Marketing Asset Made in the Last 2 YearsNew Asset — Single Request Only (Multiple assets require a marketing form)
Updates to existing assets (created within the last 2 years) require a minimum of 2 weeks.

(Timeline subject to change.)
A minimum of 2 weeks is required for 1 new asset.
If you need more than one asset, please do not use this form.

(Timeline subject to change.)
New Copy (KEEP SAME ASSET)New Asset (KEEP COPY)
PrintDigitalSwag (To be determined by Marketing)
TV SlidesSocial Media (To be determined by Marketing)Newsletter Ad
Please provide an overview of your project (Who, What, Where, When OR What the most important aspects are)*
THIS IS ONLY FOR US TO ADD ONTO NEW SINGLE ASSET
Describe the edits needed below *
Either New Wording/Date Change or New File Format
The date of your project/activity?*

MonthDayYear
Date
When do you need this completed by*

MonthDayYear
A minimum of 5-days is required for items with edits (Timeline subject to change) A minimum of 2 weeks is required for any new single item created.
What was this past project named?
What YEAR was this project made?
Print Materials
Select the (1) items you need printed

(1 Item Only)
Posters (11x17 in. )Banners (72x36 in.)Poster Pillar (22x28 in.)Booklets (custom quote needed)HandbillA-frame (Plastic - Services) for day of eventA frame (Metal - Events) for day of eventA frame (Wood Sandwich Boards) for day of eventLaminated PassesTable Signage (8.5x11)Bi-foldTri-foldTent cardGreeting CardsEnvelopesBallot EntriesBallot Box InsertBusiness Card Sized ItemOther
InstagramInstagram Story
Visual Inspiration *

Attach files for reference or inspiration. Pinterest boards, screenshots, etc.
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Please provide a few keywords to describe your visual inspiration or preference (if you have one).*
Upload The Original Document *

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Yes, Publish on SocialsYes, Publish on Tv'sYes, Publish to Upcoming NewsletterNo, this is not needed right now.
YesNo, this is not needed right now.
YesNo, this is not needed right now.
YesNo, this is not needed right now.
We Recommend Promotion 4 weeks from Start of Event or Service
Is there a date you want it publish by?*

MonthDayYear
Please note the creation will take around 2 weeks (this can be subject to change and timeline is not guaranteed)
UpcomingPast
What is the news you would like to share?*
Please provide all relevant details
When is the event?*

MonthDayYear
Location*
Who from SAMU is attending this event?*
YesNo
YesNo
What time is the event?
External MediaSAMU Staff
External MediaSAMU Staff
Where can we receive this media?*
When will the media be sent?*

MonthDayYear
This can effect your publish time
What image would you like us to publish alongside article*
If Photos/Videos cannot be taken
Attach relevant files*

Max. file size: 50 MB.
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SAMU WebsiteInstagramLinkedIn
Name of the event
Stage Backdrop Black (10ft)Stage Backdrop Black (5ft)Stage Backdrop Colour(10ft)Stage Backdrop Colour (5ft)Teardrop FlagsSAMU Table runnersSAMU Vertical banner X-frame standsHappy Or Not feedback kioskSAMU Sticker SheetsSAMU Temporary TattoosSAMU Fridge MagnetsSAMU BrochuresNone
What date will you need it?*

MonthDayYear
Date
YesNo, I will send someone
Where do you need it? ( LOCATION ) *
Please specific, example: "At the Exit of the Event in the Lookout"
Please note: When using Marketing Promo Items unless otherwise noted please return to The Cave after event/service.
Please describe your event and why you are hosting it*
Who is your target audience for this event?*
One Time EventRecurring
What are the dates the event is being offered on?
YesNo
Event Date*

MonthDayYear
Date
Event Start and End *
What Time?
Please note that we will need this from submitted 6 weeks prior to promotion of your event
Please list all dates with Start and End Time.*
Does your event have any partners or sponsors?
How many people are expected to attend?
When would you like to see promotions begin? Please note that we will need this form submitted 6 weeks prior to promotion of your event.*

MonthDayYear
Date
The LookoutStudent LoungeTable Booking (2nd Floor)Towers PubOther
Event Location*
Please add specific location for each event date
YesNo
YesNo, we will do it.
YesNo
YesNo, we will do it.
When would you like to see promotions begin? Please note that we will need this form submitted 6 weeks prior to promotion of your event.*

MonthDayYear
Date
What is your budget?*
How many people are expected to come?*
Any department/stakeholders needed for this event
Please note specific location for each event date
Please describe event layout *
Event Layout

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StageStage LightSpeakersMicrophonePodiumProjectorRectangular TablesRound TablesTable ClothsChairsCouchesPipe and DrapeGarbage CansRecycling Bins
Registration ListTickets (Eventbrite)Free FlowInvitation and RSVP
SAMU Staff/ECStudent CouncilVolunteers
No Food ProvidedCateredSelf Puchased
No Cash BarDrink TicketsOpen Bar
What members of your team are involved with the operations of this event?*
Is there anything else that was not mentioned that you would like to include in your event?
Please list all staff that need to be added to this project.*
What G/L code can we bill this project to?*
I agree
New Copy (KEEP SAME ASSET)New Asset (KEEP COPY)
Should be Empty:

Marketing Super Form

Full Marketing Request

Marketing Consultation

Reprint of Materials ( NO COPY CHANGES )

Promo and Student Leadership Squad

Digital Marketing Request

Single Marketing Request (1 Item Only)

SAMU in the News

Event Request

Marketing Equipment Request

We Recommend 4 weeks from Start of Event or Service

What Print Assets Do You Need Changed?

Website Update

Engagement Tools

Print Materials
Select all that applies, please indicate quantity to the right.

Reprint Materials
Select all items you need reprinted and place the quantity to the right.

Please note if the item is not previously made it cannot be reprinted. PLEASE USE ASSET CHANGE REQUEST FORM(1 Item Only)

SOCIAL MEDIA POST

WEBSITE UPDATES

NEWSLETTER

Click HERE to see Newsletter Dates

SAMU BUILDING TV AD

Updates to existing assets (created within the last 2 years) require a minimum of 2 weeks.

(Timeline subject to change.)

A minimum of 2 weeks is required for 1 new asset.
If you need more than one asset, please do not use this form.

(Timeline subject to change.)

Print Materials
Select the (1) items you need printed

(1 Item Only)

We Recommend Promotion 4 weeks from Start of Event or Service

Please note: When using Marketing Promo Items unless otherwise noted please return to The Cave after event/service.

Please note that we will need this from submitted 6 weeks prior to promotion of your event

Marketing Super Form

Full Marketing Request

Marketing Consultation

Reprint of Materials ( NO COPY CHANGES )

Promo and Student Leadership Squad

Digital Marketing Request

Single Marketing Request (1 Item Only)

SAMU in the News

Event Request

Marketing Equipment Request

We Recommend 4 weeks from Start of Event or Service

What Print Assets Do You Need Changed?

Website Update

Engagement Tools

Print MaterialsSelect all that applies, please indicate quantity to the right.

Reprint MaterialsSelect all items you need reprinted and place the quantity to the right.

Please note if the item is not previously made it cannot be reprinted. PLEASE USE ASSET CHANGE REQUEST FORM(1 Item Only)

SOCIAL MEDIA POST

WEBSITE UPDATES

NEWSLETTER

Click HERE to see Newsletter Dates

SAMU BUILDING TV AD

Updates to existing assets (created within the last 2 years) require a minimum of 2 weeks.(Timeline subject to change.)

A minimum of 2 weeks is required for 1 new asset.If you need more than one asset, please do not use this form.(Timeline subject to change.)

Print MaterialsSelect the (1) items you need printed

(1 Item Only)

We Recommend Promotion 4 weeks from Start of Event or Service

Please note: When using Marketing Promo Items unless otherwise noted please return to The Cave after event/service.

Please note that we will need this from submitted 6 weeks prior to promotion of your event

Print Materials
Select all that applies, please indicate quantity to the right.

Reprint Materials
Select all items you need reprinted and place the quantity to the right.

Updates to existing assets (created within the last 2 years) require a minimum of 2 weeks.

(Timeline subject to change.)

A minimum of 2 weeks is required for 1 new asset.
If you need more than one asset, please do not use this form.

(Timeline subject to change.)

Print Materials
Select the (1) items you need printed