• Marketing Super Form

  • What type of request do you require?*

  • Full Marketing Request

    This is a detailed form intended for initiating marketing projects that have been previously approved by the department head with the submitter knowing all the necessary information. Completing this form provides the Marketing team the required assets needed for your project and an opportunity for you to expand on project details. Please ensure your submission is completed a minimum of 4 weeks prior to the intended promotion start date.

  • Marketing Consultation

    Use this form to schedule a meeting with the marketing team for any new or existing projects that fall outside of the bi-annual strategic marketing meetings. Once submitted, a member of the marketing team will reach out to you to discuss how we can help bring your project to life. Additionally, if your project requires new artwork or copy direction, it falls into this section. Please ensure all requests are submitted at least 6 weeks prior to the intended start of marketing promotions.

  • Reprint of Materials ( NO COPY CHANGES )

    Use this form to request reprint of previously approved printed materials. Please ensure all requests are submitted at least 3 days in advance. (Please note that this form is intended for reprinting purposes only, not re-design). 

  • Promo and Student Leadership Squad

    Separate from the marketing request form, use this form if you require the Promo or Student Leadership squad to promote an already existing project or asset.

  • Digital Marketing Request

    Use this form to request changes or additions to digital assets such as the website, newsletter, and to have something featured on social media and the TV slides. It can also be used to update service operations or promote special offers in collaboration with MacEwan departments. Please ensure all requests are submitted at least 4–5 business days in advance.

  • Single Marketing Request (1 Item Only)

    Use the Single Marketing Request (1 Item Only) form when you need one marketing asset—either an update to something created in the past two years or a brand-new asset.If you need more than one, please use the appropriate multi-item form instead. Typical timelines : Updates: 2 weeks, New assets: 4+ weeks (Plus additional time for printing/shipping.)

  • SAMU in the News

    Use this form to request a written blog, social media post or photo opportunity highlighting specific accomplishments and initiatives of SAMU or Executive Committee. (Please note that this form is primarily for GAST use.)

  • Event Request

    Use this form if you require services from the Events Team. The Events Team can help you with: event planning, logistics, FIMS requests, ticketing, invitations, RSVPs, facility bookings, and consultation and expertise. Once submitted, the Events Team will reach out to you or set up a meeting to discuss. Please allow a minimum of 6 weeks notice from your event date depending on the nature of your request.

  • Marketing Equipment Request

    Use this form to reserve or request items from SAMU. Items include: Stage Backdrop, Teardrop Flags, Table Runner, Sticker Sheets, HappyOrNot Feedback Kiosk, Color Backdrops, Temporary Tattoos, SAMU Stickers, Fridge Magnet and General SAMU Brochures.
  • Is this a multi-day project/activity*
  • Is this a semester long project/activity?*
  • How often is this project/activity?*
  • What is your preferred promotion start date?*
     - -
  • What is your preferred promotion start date?*
     - -

  • We Recommend 4 weeks from Start of Event or Service

  • What do you want to change?*
  • What is the NEW DATE?*
     - -
  • What Copy do you want changed?*
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  • What Print Assets Do You Need Changed?

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  • Please note: It may take up to 6 weeks from the time your request is submitted to receive the final asset, as these items are larger and require more complex production.

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  • Do you need any marketing equipment? (e.g., stage backdrop, teardrop flags, table runners)*
  • Available Marketing Equipment*
  • What type of assets/materials do you require? Select all that apply.*
  • What type of assets/materials do you require? Select all that apply.*
  • Digital Assets - Marketing Request
  • Digital Assets
  • What date do you require these?*
     - -
  • Which do you need? (SELECT ALL THAT APPLY)*

  • Website Update

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  • Engagement Tools

  • What engagement and feedback tools do you need? (These are things that help people join, share opinions, or stay updated.)*
  • How many prizes do you have*
  • Is each prize $100 or more?*
  • Is the total value of your prize $300 dollars or more?*
  • Is the total value of your prize $100 dollars or less?*
  • When is the contest start date?
     - -
  • When is the contest end date?
     - -
  • When do you want the reminder to go out? Select all that apply.
  • Does your project have a partnership or sponsor?
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  • Print Materials
    Select all that applies, please indicate quantity to the right.

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  • Please note: It may take up to 6 weeks from the time your request is submitted to receive the final asset, as these items are larger and require more complex production.

  • Reprint Materials
    Select all items you need reprinted and place the quantity to the right.

     

    Please note if the item is not previously made it cannot be reprinted. PLEASE USE ASSET CHANGE REQUEST FORM(1 Item Only)

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  • Please note: It may take up to 6 weeks from the time your request is submitted to receive the final asset, as these items are larger and require more complex production.

  • Date
     - -
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  • What type of set up would you prefer?*
  • DO YOU HAVE SPECIFIC DAYS YOU'D LIKE PROMO SQUAD TO PROMOTE YOUR PROJECT? Select all that apply.*
  • Will you be supplying promotional items (i.e. Handbill)? Note to Client: Promotional Items are required prior to Promo Squad Shift*

  • SOCIAL MEDIA POST

  • WEBSITE UPDATES

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  • NEWSLETTER

  • How many newsletters do you need it to appear in?*

  • Click HERE to see Newsletter Dates

  • Which Newsletter do you want it in?
     - -
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  • SAMU BUILDING TV AD

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  • What Type of Asset Do You Need? ( 1 ONLY)*

  • Updates to existing assets (created within the last 2 years) require a minimum of 2 weeks.

    (Timeline subject to change.)

  • A minimum of 2 weeks is required for 1 new asset.
    If you need more than one asset, please do not use this form.

    (Timeline subject to change.)

  • What type of edits do you want?*
  • What type of assets/materials do you require? Select all that apply.*
  • What Digital Asset Do You Need?*
  • The date of your project/activity?*
     - -
  • When do you need this completed by*
     - -

  • Print Materials
    Select the (1) items you need printed 

    (1 Item Only)

  • Type a question*
  • What type of Social Media do you need?*
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  • Do you need Marketing to set up digital implementation after creation?*
  • Do you want Marketing to Print this Asset for you?*
  • Do you want Marketing to Order this Asset for you?*
  • Do you want Marketing to Set Up Consultation for Implementation Suggestions*

  • We Recommend Promotion 4 weeks from Start of Event or Service

  • Is there a date you want it publish by?*
     - -
  • Is this an upcoming or past event?*
  • When is the event?*
     - -
  • Will there be opportunities for photos/videos?*
  • Would like Marketing to arrange photos/videos?*
  • Is there an external media or SAMU staff that took photos? (Please Ensure SAMU is Allowed to Use Images for Copyright Purposes)*
  • Who took the photos/videos? (Please Ensure SAMU is Allowed to Use Images for Copyright Purposes)*
  • When will the media be sent?*
     - -
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  • Where would like this published (SELECT ALL THAT APPLY)
  • Available Marketing Equipment
  • What date will you need it?*
     - -
  • Will you pick up the Promo Item from The Cave?*

  • Please note: When using Marketing Promo Items unless otherwise noted please return to The Cave after event/service.

  • Is this event a One Time or Recurring? (recurring meaning multiple times per year)*
  • Is this a multi day event?
  • Event Date*
     - -

  • Please note that we will need this from submitted 6 weeks prior to promotion of your event

  • When would you like to see promotions begin? Please note that we will need this form submitted 6 weeks prior to promotion of your event.*
     - -
  • Where is this event located?*
  • Has the event space been booked?
  • Do you require Events to put in the event space request?*
  • Has a facilities request been submitted?*
  • Do you require Events to put in the facilities request?*
  • When would you like to see promotions begin? Please note that we will need this form submitted 6 weeks prior to promotion of your event.*
     - -
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  • Please check off the things you require*
  • How will you track who is attending*
  • If your event has registration required, who will manage check-in?*
  • Will there be food?*
  • Will there be a bar?
  • What type of edits do you want?*
  • Should be Empty: